Development and establishment of Procedures Manuals and Standard Operating Procedures in compliance to generally accepted practices in line with donors guidelines

• Procedures for financial management, accounting and reporting, including procedures for internal controls and systems of accountability;
• Procedures for controls over instructions that result in financial commitments, controls over the recording of transactions, reconciliations to third party statements, quality reviews of internally generated reporting, and the making of payments;
• Procedures for monitoring of approved budgets against the actual expenditures within an integrated financial management system;
• Procedures for managing human resources, payroll and the controls over the payment of allowances, including per diems;
• Procedures for fixed asset management, including the process for monitoring of usage, insurance, maintenance, and verification of the annual inventory of fixed assets by the PR;
• Procedures for procurement, including controls and processes, tendering, evaluation and selection procedures, and threshold amounts;
• Procedures for identification, selection and assessment of SRs as well as the contracting, financial oversight, and supervision of those SRs; and
• Policy on segregation of duties between the PR and any SRs.

Development and establishment of Procedures Manuals and Standard Operating Procedures in compliance to generally accepted practices in line with donors guidelines

• Procedures for financial management, accounting and reporting, including procedures for internal controls and systems of accountability;
• Procedures for controls over instructions that result in financial commitments, controls over the recording of transactions, reconciliations to third party statements, quality reviews of internally generated reporting, and the making of payments;
• Procedures for monitoring of approved budgets against the actual expenditures within an integrated financial management system;
• Procedures for managing human resources, payroll and the controls over the payment of allowances, including per diems;
• Procedures for fixed asset management, including the process for monitoring of usage, insurance, maintenance, and verification of the annual inventory of fixed assets by the PR;
• Procedures for procurement, including controls and processes, tendering, evaluation and selection procedures, and threshold amounts;
• Procedures for identification, selection and assessment of SRs as well as the contracting, financial oversight, and supervision of those SRs; and
• Policy on segregation of duties between the PR and any SRs.

• Setting-up of workflows and systems (documentation and filing systems) where such systems are missing;
• Develop processes for contract negotiations, contract development and contract monitoring for non-health products.

• Developing of monitoring tools and Key Performance Indicators to monitor and report on procurement agent performance;
• develop tools for monitoring of the stock status of products.

• Developing of procedures for budgeting and forecasting, including controls to be performed by organizational management;
• Developing of reasonableness and value for money guidelines and principles;
• Developing tools for reprogramming and reallocation of grant funds.

• Developing of financial management systems assessments;
• Developing of chart of accounts
• Development of fund-flow maps.
• Developing of financial systems security systems – systems that are adequate, proper and secure to monitor and control (security and access) the filing and archiving of financial information.

• Developing systems that allow grant recipients to adequately track, account and report on donor and public financial resources in line with applicable national accounting standards.
• Developing of systems and processes that allow performing the grant budget versus actual variance analysis;

• Developing of tools that facilitae diagnosis of grant management strengths and weaknesses of grant recipients;
• Developing of change plans, including capacity development plans.
• Designing and documentation of processes;
• Developing of help mentoring and coaching modules
• Providing formal financial management training.

• Providing guidance and technical support in the financial systems  design allowing integrated automated processes;
• Developing financial flow chart, which clearly documents the required procedures through the life cycle of the accounting and reporting process,
• Developing roles and responsibilities of key personnel
• Developing and mapping the chart of accounts,
• Developing reporting templates,
• Developing financial management systems access controls and backup systems.

• Designing  of adequate fraud detection, prevention and response procedures and tools;
• Evaluating grant operations to identify risk areas for fraud and design an appropriate response;
• Analysis of financial data/information and supporting documentation to detect fraud;

• Building the grant recipients program management systems and structures, and planning and monitoring of grant activities;
• Developing tools for programmatic planning and coordination.

• Developing guidelines and procedures for grant asset management
• Asset verifications and reconciliations
• Designing tools to aide grant recipients in the effective management of grant assets.